The Board meet on-line via Go-To-Meeting on October 27, 2021 at 5:00 PM. The meeting notice was posted on the Association’s website and an email posting to Association members (48) that have provided a email to the HOA. The meeting was attended by four of the five directors, Derald Owens, Todd Fedoruk, Joe Recchio, Hugh Mosher, and HOA Manager Maritza Sosa. A quorum being reached, the meeting proceeded.
- Homeowner Input
- A letter was received from two households (1) questioning the need to expend funds for street sweeping, (2) requesting a tree stump removal and wanting replacement trees planted in the common area, that were recently removed, and (3) give consideration to replacing the existing roadway with new asphalt, as opposed to continuing crack seal and chip seal layer maintenance.
- Board Response
- Homeowners questioning the value of street sweeping is a annual event around Budget time. Street Sweeping is performed quarterly, at an annual cost of $7.35/Lot. In years past, this service was cancelled to save money, then reinstated, after homeowners complained about debris accumulating on the roadway and neighbors bickering over who was responsible for sweeping up leaves and other debris not from their yard. This year, the Board has decided to cancel the sweeping service starting in 2022, and apply the $470 annual savings to the capital reserve fund. Homeowners will be responsible for maintaining the appearance of their section of roadway adjacent to their property, regardless of the origin of the debris. If this change in policy results in a deteriorating appearance of the community, or excessive enforcement action by the Board, the decision to reinstate the street sweeping service will addressed.
- Common Area Tree Replacement
The Board will investigate the cost of replacing the two trees lost in the common area. This area lacks irrigation and will require a means to providing water for the trees to survive, until they “take hold”. Replacing these trees and providing a means for their survival will be a capital expense, that will most likely require a special assessment and approval by the Association members. As for the stump removal, the Common Area is a “natural” landscape, so removing the stump was not planned for in the scope of work. We will investigate the cost of stump removal and decide the course of action at a later date.
- Road Replacement
According the Cactus Asphalt, our roads are capable of receiving one possibly two chip seal layers before an asphalt replacement is required. We have reached out to Cactus to receive a budgetary estimate for an asphalt replacement. In the meantime, the current plan is to apply a chip seal layer in 2027.
- Minutes for the October 15, 2020 Approved
- Treasurer’s Report
- Operating Fund is in good shape; expenses are within budget.
- Reserve Fund is down after planned expenses for road and tree maintenance. A portion of the planned 2022 5.5% increase in the assessment, and the $470 from the cancelled street sweeping expense will be added to the Capital Reserve Fund.
- No Unpaid Invoices
- Delinquent Assessments total $141; the majority of which is from one homeowner.
- New Business
- Cadden Management fee increases by 5.3% for 2022, to cover inflationary costs. Other office expenses from Cadden increase as well.
- Budget for 2022 Approved
- Increase of 5.5% was approved to meet inflationary increases in administration and capital funding requirements.
- The Quarterly Assessment increases by $3.75 ($15.00 annually). The 2022 Association assessment will be $72 per quarter ($288 annually).
- The Street Sweeping operating expense ($470) will be cancelled for 2022. The savings in this operating expense will be added to the capital reserve fund.
- Call for Candidates
Two Boards seats are “open” for 2022. A mailing will be sent to each Owner of the Lot, seeking candidates for these seats. Joe Recchio is seeking reelection for another 3-year term. The deadline for having your name on the ballot in time for the Annual Meeting packet printing is November 30. After that date, anyone wishing to run for a seat on the Board will have to be a “write-in” candidate.
- Annual Meeting
Wednesday, January 26, 2022 at 5:30 PM is the date for the Annual Meeting of the Association. At present, the Oro Valley Library is not accepting meeting room reservations, so this meeting will be an on-line meeting. One meeting packet and ballot, will be mailed to the Owner of the Lot, in early January 2022, pursuant to State Law.