{"id":2830,"date":"2024-01-30T09:00:00","date_gmt":"2024-01-30T16:00:00","guid":{"rendered":"http:\/\/eaglesbluffhoa.org\/clone\/?p=2830"},"modified":"2024-02-12T09:12:42","modified_gmt":"2024-02-12T16:12:42","slug":"01-23-2024-annual-meeting-minutes-draft","status":"publish","type":"post","link":"https:\/\/eaglesbluffhoa.org\/clone\/2024\/01\/01-23-2024-annual-meeting-minutes-draft\/","title":{"rendered":"2024 Annual Meeting Minutes (Draft)"},"content":{"rendered":"<p><span style=\"color: #000000;\"><strong>Date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <\/strong>January 23, 2024 5:00 PM<\/span><br \/>\n<span style=\"color: #000000;\"><strong>Location:&nbsp;&nbsp;&nbsp;&nbsp; <\/strong>Oro Valley Public Library \u2013 Program Room<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Call to Order<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\">The Annual Meeting of Canada Hills Village 14, Eagles Bluff Homeowners\u2019 Association was called to order at 5:00 PM.<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Proof of Call<\/strong><\/span><br \/>\n<span style=\"color: #000000;\">The meeting notice, agenda, and ballot were mailed to each owner of the lot by the HOA Property Manager from Cadden Community Management.<\/span><\/p>\n<p><span style=\"color: #000000;\">Additionally, the meeting notice and agenda were posted on the Association\u2019s website and emailed to members and residents of Eagles Bluff HOA, who had submitted their email addresses to the Association Secretary. An \u2018A\u2019 frame meeting notice was also posted at both community mailboxes three days before the meeting.<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Establishment of a Quorum<\/strong><\/span><br \/>\n<span style=\"color: #000000;\">In accordance with the governing documents, the presence at the meeting of members entitled to cast 10% of the votes of each class of membership shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration, or these Bylaws. There are 64 Lots in the community &#8211; which means 7 Lots require representation in person or by mail-in ballot:<\/span><\/p>\n<p><span style=\"color: #000000;\">There are 7 Lots represented in person and 24 Lots by mail-in ballots.<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>In-Person Attendance<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\">Board Members and Officers<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">President &#8211; Derald Owens<\/span><\/li>\n<li><span style=\"color: #000000;\">Secretary\/Treasurer &#8211; Todd Fedoruk<\/span><\/li>\n<li><span style=\"color: #000000;\">Member at Large &#8211; Joe Recchio<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">Management Representative<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Alexis Enos &#8211; Cadden Community Management<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">Homeowners<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Stan LaVelle<\/span><\/li>\n<li><span style=\"color: #000000;\">Betty Anne Hightower<\/span><\/li>\n<li><span style=\"color: #000000;\">Braden Monson<\/span><\/li>\n<li><span style=\"color: #000000;\">Betty Monson<\/span><\/li>\n<li><span style=\"color: #000000;\">Pam Owens<\/span><\/li>\n<li><span style=\"color: #000000;\">Nancy Recchio<\/span><\/li>\n<li><span style=\"color: #000000;\">Anne Williams<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">With a quorum of directors being established, and (24) twenty-four of (64) sixty-four ballots being submitted via US Mail to Cadden Community Management; a quorum of the membership being reached as well, the annual meeting proceeded.<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Ballot Results<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Approve 2023 Annual Meeting Minutes:&nbsp; 22 -Yes, &nbsp;0-No&nbsp;<\/span><\/li>\n<li><span style=\"color: #000000;\">Elect Derald Owens to the Board:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 24 &#8211; Yes, 0 &#8211; No<\/span><\/li>\n<li><span style=\"color: #000000;\">Elect Hugh Mosher to the Board:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 22 &#8211; Yes, 0 &#8211; No<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">No other candidates were listed on the ballot, and no write-in candidates were submitted.&nbsp;<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>President&#8217;s Report<\/strong><\/span><br \/>\n<span style=\"color: #000000;\">The community&#8217;s appearance looks fine. Some parking violations occasionally arise, that the Board will address.<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Treasurer\u2019s Report<br \/>\n<\/strong>All homeowners were sent a copy of the approved 2024 Budget. As stated in the budget summary, the 5.8% increase was necessary to address rising costs for fixed and operational expenses.&nbsp;&nbsp;<\/span><\/p>\n<p><span style=\"color: #000000;\">Our 2023 expenses were below budget, resulting in a modest net income. A portion of that income will be deposited into the Reserve Capital Account. As in previous years, our three top expenses remain:<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Management Fees:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 33%<\/span><\/li>\n<li><span style=\"color: #000000;\">Capital Reserve Fund:&nbsp; 23%<\/span><\/li>\n<li><span style=\"color: #000000;\">Landscaping:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 26%&nbsp;<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><strong>&nbsp;<\/strong><strong>Homeowner Input<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Interest was expressed in having some sort of street party or a simple community &#8216;meet and greet&#8217; gathering. The location of which would be at the intersection of Sand Pebble and Sand Pointe Drives, or at the southern end of Desert Flower Drive. Both locations have a cul-de-sac that might accommodate this gathering.<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>The Board considers this to be an excellent idea and welcomes any homeowner who will volunteer to chair and organize a committee to propose of plan to the Board for this gathering.<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Little Free Library &#8211; Interest was expressed to provide a &#8216;Little Free Library&#8217; and a community bulletin board at one or both existing mailbox stations.<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>The Board considers this idea has merit and again welcomes any homeowner who will volunteer to chair and organize a committee to propose a project plan and cost to the Board for review. This matter has been tabled until that time.<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Garage Sales &#8211; A suggestion was made to eliminate the community-sponsored Spring and Fall garage sales, due to low participation by the community. Canceling these scheduled sales in favor of ad-hoc sales would reduce unwanted and unnecessary vehicular traffic.<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>The Board agrees sponsoring and advertising a garage sale online with little or no community participation is of little value. The community-sponsored garage sales have been suspended in past years for this very reason.&nbsp;<\/em><\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>In the meantime, the Board will email the membership to determine whether the May 4th, Spring Garage Sale should be held or cancelled.<\/em><\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><strong>Editor&#8217;s Note:<\/strong> <em>Our resolution &#8220;<a style=\"color: #000000;\" href=\"http:\/\/eaglesbluffhoa.org\/clone\/documents\/resolutions\/2007-01-policy-and-restrictions-on-garage-sales\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0000ff;\">2007-01 Policy and Restrictions on Garage Sales<\/span><\/a>&#8221; sought to avoid the possibility of &#8216;monthly&#8217; ad-hoc garage sales, yet still allow garage sales to occur as needed. Refer to this resolution for further explanation.<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Stop Signs<\/span>\n<ul>\n<li><span style=\"color: #000000;\">A homeowner has requested the stop sign located at Sand Pebble and Desert Flower Drive be replaced. The homeowner claims the sign is faded.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>The Board will look into the request.&nbsp;<\/em><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span style=\"color: #000000;\"><span style=\"font-size: 1rem;\">A concern was raised about golf carts racing across the Desert Flower Drive intersection without regard for vehicular traffic. The small golf course &#8216;Stop&#8217; sign painted on a rock is insufficient to alert golfers to stop at this intersection. A request was raised to post a proper &#8216;Stop&#8217; sign on the East and West sides of this intersection.<\/span><em><br \/>\n<\/em><\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"color: #000000;\"><em>The Board has requested our Cadden HOA Manager to contact the Town-owned golf course management and request that two &#8216;Stop&#8217; signs be posted at the golf path and Desert Flower Drive intersection.<\/em><\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Adjournment to the Annual Meeting<br \/>\n<\/strong>The meeting was adjourned at 5:50 PM<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>ORGANIZATIONAL MEETING<\/strong><\/span><br \/>\n<span style=\"color: #000000;\">The meeting commenced at 5:50 PM.&nbsp;<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>In-Person Attendance<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\">Board Members and Officers<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">President &#8211; Derald Owens<\/span><\/li>\n<li><span style=\"color: #000000;\">Secretary\/Treasurer &#8211; Todd Fedoruk<\/span><\/li>\n<li><span style=\"color: #000000;\">Member at Large &#8211; Joe Recchio<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">Management Representative<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Alexis Enos &#8211; Cadden Community Management<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\">The Board agreed the officer assignments for 2024 will remain unchanged from the previous year. They are as follows:<\/span><\/p>\n<p><span style=\"color: #000000;\">Officers<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">President &#8211; Derald Owens<\/span><\/li>\n<li><span style=\"color: #000000;\">Hugh Mosher &#8211; Vice President<\/span><\/li>\n<li><span style=\"color: #000000;\">Secretary\/Treasurer &#8211; Todd Fedoruk<\/span><\/li>\n<li><span style=\"color: #000000;\">Member at Large &#8211; Joe Recchio<\/span><\/li>\n<li><span style=\"color: #000000;\">Member at Large &#8211; Todd Berson<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><strong>Adjournment to the Organizational Meeting<br \/>\n<\/strong>The meeting adjourned at 6:00 PM<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; January 23, 2024 5:00 PM Location:&nbsp;&nbsp;&nbsp;&nbsp; Oro Valley Public Library \u2013 Program Room Call to Order The Annual Meeting of Canada Hills Village 14, Eagles Bluff Homeowners\u2019 Association was called to order at 5:00 PM. Proof of Call The meeting notice, agenda, and ballot were mailed to each owner of the lot by the &hellip; <a href=\"https:\/\/eaglesbluffhoa.org\/clone\/2024\/01\/01-23-2024-annual-meeting-minutes-draft\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;2024 Annual Meeting Minutes (Draft)&#8221;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ngg_post_thumbnail":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[9],"tags":[],"class_list":["post-2830","post","type-post","status-publish","format-standard","hentry","category-meeting-minutes"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/2830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/comments?post=2830"}],"version-history":[{"count":49,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/2830\/revisions"}],"predecessor-version":[{"id":2923,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/2830\/revisions\/2923"}],"wp:attachment":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/media?parent=2830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/categories?post=2830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/tags?post=2830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}