{"id":3607,"date":"2025-11-11T17:08:00","date_gmt":"2025-11-12T00:08:00","guid":{"rendered":"http:\/\/eaglesbluffhoa.org\/clone\/?p=3607"},"modified":"2025-11-14T11:09:16","modified_gmt":"2025-11-14T18:09:16","slug":"bod-nov-4th-minutes-draft","status":"publish","type":"post","link":"https:\/\/eaglesbluffhoa.org\/clone\/2025\/11\/bod-nov-4th-minutes-draft\/","title":{"rendered":"BOD Nov 4th &#8211; Minutes &#8211; DRAFT"},"content":{"rendered":"<h2 data-start=\"198\" data-end=\"241\"><strong data-start=\"201\" data-end=\"239\">Board of Directors Meeting Minutes<\/strong><\/h2>\n<p data-start=\"242\" data-end=\"376\"><strong data-start=\"242\" data-end=\"251\">Date:<\/strong> November 4, 2025<br data-start=\"268\" data-end=\"271\"><strong data-start=\"271\" data-end=\"284\">Location:<\/strong> Oro Valley Community Center \u2013 Arizona Room<br data-start=\"327\" data-end=\"330\"><strong data-start=\"330\" data-end=\"339\">Time:<\/strong> Meeting called to order at 5:30 PM<\/p>\n<hr data-start=\"378\" data-end=\"381\">\n<h3 data-start=\"383\" data-end=\"400\"><strong data-start=\"387\" data-end=\"400\">Roll Call<\/strong><\/h3>\n<p data-start=\"401\" data-end=\"453\">Board Members Present (Quorum achieved \u2013 3 members):<\/p>\n<ul data-start=\"454\" data-end=\"566\">\n<li data-start=\"454\" data-end=\"486\">\n<p data-start=\"456\" data-end=\"486\"><strong data-start=\"456\" data-end=\"472\">Derald Owens<\/strong> \u2013 President<\/p>\n<\/li>\n<li data-start=\"487\" data-end=\"523\">\n<p data-start=\"489\" data-end=\"523\"><strong data-start=\"489\" data-end=\"504\">Hugh Mosher<\/strong> \u2013 Vice President<\/p>\n<\/li>\n<li data-start=\"524\" data-end=\"566\">\n<p data-start=\"526\" data-end=\"566\"><strong data-start=\"526\" data-end=\"542\">Todd Fedoruk<\/strong> \u2013 Secretary\/Treasurer<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"568\" data-end=\"600\"><strong data-start=\"568\" data-end=\"598\">Management Representative:<\/strong><\/p>\n<ul data-start=\"601\" data-end=\"639\">\n<li data-start=\"601\" data-end=\"639\">\n<p data-start=\"603\" data-end=\"639\"><strong data-start=\"603\" data-end=\"618\">Alexis Enos<\/strong>, Cadden Management<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"641\" data-end=\"670\"><strong data-start=\"641\" data-end=\"664\">Homeowners Present:<\/strong> Six<\/p>\n<hr data-start=\"672\" data-end=\"675\">\n<h3 data-start=\"677\" data-end=\"703\"><strong data-start=\"681\" data-end=\"703\">President\u2019s Report<\/strong><\/h3>\n<p data-start=\"704\" data-end=\"859\">The community continues to look good overall. However, there are ongoing issues with overnight street parking violations and front yard weed maintenance.<\/p>\n<p data-start=\"861\" data-end=\"974\">The Association continues to seek <strong data-start=\"895\" data-end=\"909\">volunteers<\/strong> to fill vacancies on the Board and on all standing committees.<\/p>\n<hr data-start=\"976\" data-end=\"979\">\n<h3 data-start=\"981\" data-end=\"1007\"><strong data-start=\"985\" data-end=\"1007\">Treasurer\u2019s Report<\/strong><\/h3>\n<ul data-start=\"1008\" data-end=\"1471\">\n<li data-start=\"1008\" data-end=\"1097\">\n<p data-start=\"1010\" data-end=\"1097\"><strong data-start=\"1010\" data-end=\"1031\">Financial Status:<\/strong> Expenses remain within budget, and income is meeting forecasts.<\/p>\n<\/li>\n<li data-start=\"1098\" data-end=\"1183\">\n<p data-start=\"1100\" data-end=\"1183\"><strong data-start=\"1100\" data-end=\"1118\">Delinquencies:<\/strong> Two homeowner accounts remain a concern but are being managed.<\/p>\n<\/li>\n<li data-start=\"1184\" data-end=\"1471\">\n<p data-start=\"1186\" data-end=\"1471\"><strong data-start=\"1186\" data-end=\"1217\">Capital Reserve &amp; Projects:<\/strong> Reserve funding levels, coupled with lower oil prices, may allow the Board to advance the <strong data-start=\"1308\" data-end=\"1342\">road surface treatment project<\/strong> to <strong data-start=\"1346\" data-end=\"1361\">summer 2026<\/strong> (originally planned for 2027). Advancing this project will help prevent further road surface deterioration.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1473\" data-end=\"1489\"><strong data-start=\"1473\" data-end=\"1487\">Approvals:<\/strong><\/p>\n<ul data-start=\"1490\" data-end=\"1588\">\n<li data-start=\"1490\" data-end=\"1549\">\n<p data-start=\"1492\" data-end=\"1549\"><em data-start=\"1492\" data-end=\"1532\">Minutes of the October 8, 2024 Meeting<\/em> \u2013 <strong data-start=\"1535\" data-end=\"1547\">Approved<\/strong><\/p>\n<\/li>\n<li data-start=\"1550\" data-end=\"1588\">\n<p data-start=\"1552\" data-end=\"1588\"><em data-start=\"1552\" data-end=\"1571\">Financial Reports<\/em> \u2013 <strong data-start=\"1574\" data-end=\"1586\">Approved<\/strong><\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1590\" data-end=\"1593\">\n<h3 data-start=\"1595\" data-end=\"1632\"><strong data-start=\"1599\" data-end=\"1632\">Design Review Committee (DRC)<\/strong><\/h3>\n<ul data-start=\"1633\" data-end=\"1893\">\n<li data-start=\"1633\" data-end=\"1893\">\n<p data-start=\"1635\" data-end=\"1893\"><strong data-start=\"1635\" data-end=\"1646\">Lot 32:<\/strong> The homeowner\u2019s request to install a net along the side of the home (to protect from golf ball damage) was <strong data-start=\"1754\" data-end=\"1780\">provisionally approved<\/strong> in July, pending detailed design specifications and a project timeline. No further updates have been received.<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1895\" data-end=\"1898\">\n<h3 data-start=\"1900\" data-end=\"1923\"><strong data-start=\"1904\" data-end=\"1923\">Homeowner Input<\/strong><\/h3>\n<ol data-start=\"1924\" data-end=\"2828\">\n<li data-start=\"1924\" data-end=\"2223\">\n<p data-start=\"1927\" data-end=\"2223\"><strong data-start=\"1927\" data-end=\"1955\">Landscape Funds Concern:<\/strong><br data-start=\"1955\" data-end=\"1958\">A homeowner raised an allegation regarding the misuse of HOA funds for private landscape work. The Board <strong data-start=\"2066\" data-end=\"2090\">categorically denied<\/strong> that any funds were used for individual homeowner projects. All HOA-funded landscape work is strictly limited to <strong data-start=\"2204\" data-end=\"2220\">common areas<\/strong>.<\/p>\n<\/li>\n<li data-start=\"2225\" data-end=\"2828\">\n<p data-start=\"2228\" data-end=\"2457\"><strong data-start=\"2228\" data-end=\"2260\">Parking and Property Upkeep:<\/strong><br data-start=\"2260\" data-end=\"2263\">Concerns were raised regarding ongoing <strong data-start=\"2305\" data-end=\"2348\">non-compliance with parking regulations<\/strong> and <strong data-start=\"2353\" data-end=\"2382\">poor exterior maintenance<\/strong> by some residents.<br data-start=\"2401\" data-end=\"2404\">The Board acknowledged these challenges, noting:<\/p>\n<ul data-start=\"2461\" data-end=\"2662\">\n<li data-start=\"2461\" data-end=\"2533\">\n<p data-start=\"2463\" data-end=\"2533\">The growing number of rental properties with limited owner oversight<\/p>\n<\/li>\n<li data-start=\"2537\" data-end=\"2556\">\n<p data-start=\"2539\" data-end=\"2556\">Absentee owners with poor property management.<\/p>\n<\/li>\n<li data-start=\"2560\" data-end=\"2620\">\n<p data-start=\"2562\" data-end=\"2620\">Increasing state-imposed restrictions on HOA enforcement<\/p>\n<\/li>\n<li data-start=\"2624\" data-end=\"2662\">\n<p data-start=\"2626\" data-end=\"2662\">A shortage of committee volunteers<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2667\" data-end=\"2828\">The Board reaffirmed its commitment to enforcement efforts and encouraged all homeowners to assist by reporting violations to <strong data-start=\"2793\" data-end=\"2825\">Property Manager Alexis Enos<\/strong>.<\/p>\n<\/li>\n<\/ol>\n<hr data-start=\"2830\" data-end=\"2833\">\n<h3 data-start=\"2835\" data-end=\"2855\"><strong data-start=\"2839\" data-end=\"2855\">New Business<\/strong><\/h3>\n<p data-start=\"2857\" data-end=\"3087\"><strong data-start=\"2857\" data-end=\"2880\">1. New Board Member<\/strong><br data-start=\"2880\" data-end=\"2883\">Homeowner <strong data-start=\"2893\" data-end=\"2912\">Anne Keshishian<\/strong> volunteered to serve the remainder of the term vacated by <strong data-start=\"2971\" data-end=\"2986\">Todd Berson<\/strong>. The motion to appoint her was <strong data-start=\"3018\" data-end=\"3042\">unanimously approved<\/strong>. Her term will expire in <strong data-start=\"3068\" data-end=\"3084\">January 2027<\/strong>.<\/p>\n<p data-start=\"3089\" data-end=\"3259\"><strong data-start=\"3089\" data-end=\"3123\">2. 2026 Board Meeting Schedule<\/strong><br data-start=\"3123\" data-end=\"3126\">Tentative meeting dates are set for <strong data-start=\"3162\" data-end=\"3203\">early May, October, and November 2026<\/strong>, pending room availability at the Oro Valley Library.<\/p>\n<p data-start=\"3261\" data-end=\"3866\"><strong data-start=\"3261\" data-end=\"3288\">3. Naranja Wall Project<\/strong><br data-start=\"3288\" data-end=\"3291\">The <strong data-start=\"3295\" data-end=\"3322\">560-foot perimeter wall<\/strong> along Naranja Drive requires stucco repair and repainting.<br data-start=\"3381\" data-end=\"3384\">Per <strong data-start=\"3388\" data-end=\"3429\">HOA Resolution #1998-01 (Wall Policy)<\/strong>, perimeter walls located on homeowners\u2019 property lines are the <strong data-start=\"3493\" data-end=\"3533\">sole responsibility of the homeowner<\/strong>. Because the Naranja wall faces a public street, any maintenance and color choices must maintain a consistent appearance along the full length of the wall. Homeowners along Naranja Drive will be responsible for associated costs, subject to <strong data-start=\"3776\" data-end=\"3812\">Design Review Committee approval<\/strong>.<br data-start=\"3813\" data-end=\"3816\">This item was <strong data-start=\"3830\" data-end=\"3863\">tabled for further discussion<\/strong>.<\/p>\n<p data-start=\"3868\" data-end=\"4038\"><strong data-start=\"3868\" data-end=\"3906\">4. 2026 Street Maintenance Project<\/strong><br data-start=\"3906\" data-end=\"3909\">The planned <strong data-start=\"3921\" data-end=\"3949\">street surface treatment<\/strong>, originally scheduled for 2027, may be <strong data-start=\"3989\" data-end=\"4009\">moved up to 2026<\/strong> to minimize deterioration.<\/p>\n<ul data-start=\"4039\" data-end=\"4242\">\n<li data-start=\"4039\" data-end=\"4113\">\n<p data-start=\"4041\" data-end=\"4113\"><strong data-start=\"4041\" data-end=\"4057\">Key factors:<\/strong> Oil prices, total project costs, and available funds.<\/p>\n<\/li>\n<li data-start=\"4114\" data-end=\"4242\">\n<p data-start=\"4116\" data-end=\"4242\"><strong data-start=\"4116\" data-end=\"4131\">Next steps:<\/strong> The bidding process will begin in <strong data-start=\"4166\" data-end=\"4182\">January 2026<\/strong>, with a <strong data-start=\"4191\" data-end=\"4212\">go\/no-go decision<\/strong> expected by <strong data-start=\"4225\" data-end=\"4239\">March 2026<\/strong>.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"4244\" data-end=\"4346\"><strong data-start=\"4244\" data-end=\"4273\">5. 2026 Assessment (Dues)<\/strong><br data-start=\"4273\" data-end=\"4276\">A <strong data-start=\"4278\" data-end=\"4302\">5.7% annual increase<\/strong> ($20\/year) was <strong data-start=\"4318\" data-end=\"4330\">approved<\/strong> by the Board.<\/p>\n<ul data-start=\"4347\" data-end=\"4600\">\n<li data-start=\"4347\" data-end=\"4405\">\n<p data-start=\"4349\" data-end=\"4405\"><strong data-start=\"4349\" data-end=\"4368\">New Assessment:<\/strong> $370 per year ($92.50 per quarter)<\/p>\n<\/li>\n<li data-start=\"4406\" data-end=\"4600\">\n<p data-start=\"4408\" data-end=\"4600\"><strong data-start=\"4408\" data-end=\"4422\">Rationale:<\/strong> Inflationary costs and the need to strengthen <strong data-start=\"4469\" data-end=\"4493\">Capital Reserve Fund<\/strong> contributions.<br data-start=\"4508\" data-end=\"4511\">This increase is within the Board\u2019s authority and does not require membership approval.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"4602\" data-end=\"4694\"><strong data-start=\"4602\" data-end=\"4620\">6. 2026 Budget<\/strong><br data-start=\"4620\" data-end=\"4623\">The <strong data-start=\"4627\" data-end=\"4648\">Draft 2026 Budget<\/strong> was presented and <strong data-start=\"4667\" data-end=\"4691\">unanimously approved<\/strong>.<\/p>\n<p data-start=\"4696\" data-end=\"4805\"><strong data-start=\"4696\" data-end=\"4718\">7. 2025 Tax Filing<\/strong><br data-start=\"4718\" data-end=\"4721\">A motion to retain <strong data-start=\"4740\" data-end=\"4761\">Larry Recker, CPA<\/strong> for the 2025 tax filing was <strong data-start=\"4790\" data-end=\"4802\">approved<\/strong>.<\/p>\n<p data-start=\"4807\" data-end=\"4978\"><strong data-start=\"4807\" data-end=\"4828\">8. Annual Meeting<\/strong><br data-start=\"4828\" data-end=\"4831\">The <strong data-start=\"4835\" data-end=\"4858\">2026 Annual Meeting<\/strong> is tentatively scheduled for the <strong data-start=\"4892\" data-end=\"4922\">third week of January 2026<\/strong>, pending room availability at the Oro Valley Library.<\/p>\n<hr data-start=\"4980\" data-end=\"4983\">\n<h3 data-start=\"4985\" data-end=\"5004\"><strong data-start=\"4989\" data-end=\"5004\">Adjournment<\/strong><\/h3>\n<p data-start=\"5005\" data-end=\"5048\">The meeting was <strong data-start=\"5021\" data-end=\"5045\">adjourned at 7:30 PM<\/strong>.<\/p>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Board of Directors Meeting Minutes Date: November 4, 2025Location: Oro Valley Community Center \u2013 Arizona RoomTime: Meeting called to order at 5:30 PM Roll Call Board Members Present (Quorum achieved \u2013 3 members): Derald Owens \u2013 President Hugh Mosher \u2013 Vice President Todd Fedoruk \u2013 Secretary\/Treasurer Management Representative: Alexis Enos, Cadden Management Homeowners Present: Six &hellip; <a href=\"https:\/\/eaglesbluffhoa.org\/clone\/2025\/11\/bod-nov-4th-minutes-draft\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;BOD Nov 4th &#8211; Minutes &#8211; DRAFT&#8221;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ngg_post_thumbnail":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[9],"tags":[],"class_list":["post-3607","post","type-post","status-publish","format-standard","hentry","category-meeting-minutes"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/3607","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/comments?post=3607"}],"version-history":[{"count":10,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/3607\/revisions"}],"predecessor-version":[{"id":3646,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/posts\/3607\/revisions\/3646"}],"wp:attachment":[{"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/media?parent=3607"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/categories?post=3607"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/eaglesbluffhoa.org\/clone\/wp-json\/wp\/v2\/tags?post=3607"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}