Design Review Process

Why Do You Need to Have Your Design Plans Reviewed?

Architectural design controls are not meant to limit your individual creativity, but rather to assure that the integrity of the original community design is preserved.  Not only does our local Eagles Bluff HOA have the responsibility to regulate the changes you make to the outside of your house; but the Cañada Hills Homeowners Association (CHCA) (formerly known as the Master Association) has overall responsibility for the 21 Villages of Cañada Hills; of which Eagles Bluff is Village 14.

Before you hire a contractor or buy materials, check our Eagles Bluff CC&Rs and Resolutions regarding external modifications to your property, as well as those of the Cañada Hills Homeowners Association (CHCA). 

The Cañada Hills Homeowners Association has published and placed we have placed on our website, their website their design guidelines detailing which modifications require their approval, and the information required for an application submittal.

For the most part the Eagles Bluff Design Review Committee follows the CHCA guidelines, but it is recommended that you review the following two documents before proceeding with any external project. You may need to seek design approval from both the Eagles Bluff and CHCA review committees before proceeding with an exterior modification to your property.

Eagles Bluff Village 14 HOA Covenants, Conditions & Restrictions (CC&R’s) and Architectural Guidelines Sections VIII and IX

Design Review Guidelines Standards for the Modification to the Exterior of Existing Homes – Annotated with Eagles Bluff Specific Restrictions

The Eagles Bluff Design Review Committee (DRC) uses these Guidelines and Standards as a foundation for our review process.  However, Eagles Bluff DRC reserves the right to have Guidelines and Standards that are more restrictive than allowed by Canada Hills DRC, on a case by case basis.  The homeowner has an appeal process to request reconsideration if their request is denied. That appeal process is described in this document.

Note: When in doubt if your exterior modification requires approval, check with our HOA Manager or a Board Member. You should allow at least thirty (30) days for the approval process to complete.

 

Two-Step Approval Process:

Step One: Eagles Bluff Design Review Approval

The Eagles Bluff Design Review Committee (DRC) must review your external modification request to assure that it meets the local guidelines as set forth in our local CC&Rs and Rules. 

The Review Process will not begin until your complete Modification Application Packet is received by Eagles Bluff HOA’s Cadden Community Management Company. The homeowner will be notified in writing of any missing information or documents within (10) ten days of receipt of an incomplete Application Packet.

Additional information may be requested of the homeowner by the DRC at any time during the review process.

The review process will be conducted primarily via e-mail on an as-needed basis. If a review meeting is needed, it will be scheduled. Architects, engineers, or builders may not attend a meeting of the Design Review Committee unless their attendance is specifically requested by the committee. The homeowner may attend the review meeting, provided their intention to attend is communicated to Eagles Bluff HOA’s Cadden Community Management Company’s office at least one day prior to the meeting.

The Eagles Bluff DRC reviews these request as they arrive, and they should contain the following information:

      • Property Improvement Request Form
        This form must be submitted for all external modifications requiring a submittal and review by the Eagles Bluff Design Review Committee (DRC).  The Cañada Hills Design Review Committee’s Modification Application form, is been included as part of your submittal packet.
      • Design Specifications
        Provide drawings or sketches that clearly indicate the scope of the modification. Indicating its location on the house or property, and its scale. Include color scheme, material samples if available.  To simplify the submittal process, and to avoid a duplication of effort, Eagles Bluff DRC uses the design specification requirements of the  Cañada Hills Design Review Committee, as attached to the Eagles Bluff
        Property Improvement Request Form.

Step Two: Cañada Hills Design Review
After your request is approved locally, your application will sent to the Cañada Hills Design Review Committee for their review.  The approved paperwork along with the other documentation required to complete the Modification Application Packet will be sent to CHCA’s Management Company, by Eagles Bluff’s Management Company.

Please Note: The Cañada Hills DRC will only consider requests that have first been approved by the Eagles Bluff DRC or Board of Directors and are signed by an authorized person other than the homeowner.

The Cañada Hills DRC review process will not begin until a complete Modification Application Packet is received by CHCA’s Management Company. The homeowner will be notified in writing of any missing information or documents within (10) ten days of receipt of an incomplete Application Packet.

Additional information may be requested of the homeowner by the DRC at any time during the Review Process

The Review Process will be conducted primarily via e-mail on an as-needed basis. If a review meeting is needed, it will be scheduled. Architects, engineers, or builders may not attend a meeting of the Design Review Committee unless their attendance is specifically requested by the committee. The homeowner may attend the review meeting, provided their intention to attend is communicated to the current CHCA’s Management Company’s office at least one day prior to the meeting.

Regulatory Requirements: 
It is the responsibility of the Homeowner to obtain permits and satisfy the requirements
of the Town, County, and State governments for the proposed modification.

Appeal Process:

Step One: Local Appeal
The homeowner may request reconsideration by the Eagles Bluff DRC if their application is denied by the Design Review Committee. A request for reconsideration must be made in writing and contain additional supporting information to help convince the Committee to change their original decision.

The homeowner aggrieved by a decision of the Eagles Bluff DRC, may also appeal the decision to the Eagles Bluff Board of Directors. If the decision of the Eagles Bluff DRC is overruled by the Eagles Bluff Board, the prior decision of the Eagles Bluff DRC will be deemed modified to the extent specified by the Eagles Bluff Board; and the homeowner’s request will be forwarded on the Cañada Hills DRC for their approval if required by the CHCA Design Guidelines and Standards. 

Step Two: CHCA Appeal
The homeowner aggrieved by a decision of the Eagles Bluff Board of Directors, may further appeal to the Cañada Hills Design Review Committee, if their application is denied by the Eagles Bluff Board of Directors.  A request for appeal must be made in writing and contain additional supporting information to help convince the Cañada Hills Design Review Committee to overrule the Eagles Bluff Board of Directors decision to deny the homeowner’s application.

The homeowner aggrieved by a decision of the Cañada Hills DRC may further appeal the decision to the Cañada Hills Community Association Board. If the decision of the Cañada Hills DRC is overruled by the CHCA Board, the prior decision of the Cañada Hills DRC will be deemed modified to the extent specified by the CHCA Board.