The annual meeting of the association was conducted on-line via Go-To-Meeting, on January 26, 2022, at 5:30 PM.  The meeting notice and agenda was mailed to each owner of the lot; as well as posted on the Association’s website, and emailed to members and residents that had submitted their email address to the Association Secretary.

The meeting was attended by three of the five directors, Derald Owens, Joe Recchio and Todd Fedoruk; as well as the recently appointed HOA Manager, Jose Becerra.  No additional homeowners attended this meeting,

With a quorum of directors being established, and (24) twenty-four of (64) sixty-four ballots being submitted via US Mail to Cadden Community Management; a quorum of the membership being reached as well, the annual meeting proceeded.

Ballot Results

• Approve 2021 Annual Meeting Minutes 24 -Yes, 0-No 
• Re-Elect Joe Recchio to the Board 36 – Yes, 0 – No
  Note: The Board had two vacancies, this allowed for a maximum of two votes per ballot to be cast; either both votes for one candidate, or one vote per candidate.
  
  There were no other candidates listed on the ballot and there were no write-in candidates entered. 
  
  We are still short one Board member. The Directors will seek out any interested homeowners willing to serve, and be appointed to the Board.

Treasurer’s Report

• 2021 Expenses
  Expenses were within budget, with a 1% positive variance.  Cost overruns in insurance and landscaping were offset in cost reductions in other areas. The three major expenses for the association are Administrative, Landscaping, and Reserve Funding.

• 2022 Budget
  This 2022 budget is a 5.5% increase from 2021, basically covering inflationary increases; and an increased percentage of assessments dedicated to the reserve fund. This increase is to have sufficient funds for a road resurfacing expense in 2027.
  
  The three largest expenses still remain as Administrative, Landscaping, and Reserve Fund Requirements, respectively.

• Adjournment
  Without any further business to discuss, the annual meeting was adjourned and the Organizational Meeting to select officers was called to order.

• Selection of HOA Officers for 2022
  The Board agreed to keep the assignment of officers the same as in 2021, with one exception. Hugh Mosher was selected as Vice President, replacing the retiring Ken Harry. The list of officers for 2022, is shown below.
  

  Board of Directors and Officers of the Association			Board Term Expires January:
  President	Derald Owens	deraldowens@msn.com	2028
  Vice President	Hugh Mosher	sandhmosher@gmail.com	2028
  Secretary/Treasurer	Todd Fedoruk	trfedoruk@yahoo.com	2027
  Member at Large	Anne Keshishian	annekeshishian@gmail.com	2027
  Member at Large	OPEN		2029

The Board meet on-line via Go-To-Meeting on October 27, 2021 at 5:00 PM.  The meeting notice was posted on the Association’s website and an email posting to Association members (48) that have provided a email to the HOA. The meeting was attended by four of the five directors, Derald Owens, Todd Fedoruk, Joe Recchio, Hugh Mosher, and HOA Manager Maritza Sosa. A quorum being reached, the meeting proceeded.

• Homeowner Input
  • A letter was received from two households (1) questioning the need to expend funds for street sweeping, (2) requesting a tree stump removal and wanting replacement trees planted in the common area, that were recently removed, and (3) give consideration to replacing the existing roadway with new asphalt, as opposed to continuing crack seal and chip seal layer maintenance.
• Board Response
  • Homeowners questioning the value of street sweeping is a annual event around Budget time. Street Sweeping is performed quarterly, at an annual cost of $7.35/Lot. In years past, this service was cancelled to save money, then reinstated, after homeowners  complained about debris accumulating on the roadway and neighbors bickering over who was responsible for sweeping up leaves and other debris not from their yard.  This year, the Board has decided to cancel the sweeping service starting in 2022, and apply the $470 annual savings to the capital reserve fund. Homeowners will be responsible for maintaining the appearance of their section of roadway adjacent to their property, regardless of the origin of the debris. If this change in policy results in a deteriorating appearance of the community, or excessive enforcement action by the Board, the decision to reinstate the street sweeping service will addressed.
  • Common Area Tree Replacement
    The Board will investigate the cost of replacing the two trees lost in the common area. This area lacks irrigation and will require a means to providing water for the trees to survive, until they “take hold”. Replacing these trees and providing a means for their survival will be a capital expense, that will most likely require a special assessment and approval by the Association members.  As for the stump removal, the Common Area is a “natural” landscape, so removing the stump was not planned for in the scope of work.  We will investigate the cost of stump removal and decide the course of action at a later date.
  • Road Replacement
    According the Cactus Asphalt, our roads are capable of receiving one possibly two chip seal layers before an asphalt replacement is required. We have reached out to Cactus to receive a budgetary estimate for an asphalt replacement. In the meantime, the current plan is to apply a chip seal layer in 2027. 
• Minutes for the October 15, 2020 Approved
• Treasurer’s Report
  • Operating Fund is in good shape; expenses are within budget.
  • Reserve Fund is down after planned expenses for road and tree maintenance. A portion of the planned 2022 5.5% increase in the assessment, and the $470 from the cancelled street sweeping expense will be added to the Capital Reserve Fund.
  • No Unpaid Invoices
  • Delinquent Assessments total $141; the majority of which is from one homeowner.
• New Business
  • Cadden Management fee increases by 5.3% for 2022, to cover inflationary costs. Other office expenses from Cadden increase as well.
  • Budget for 2022 Approved
    • Increase of 5.5% was approved to meet inflationary increases in administration and capital funding requirements. 
    • The Quarterly Assessment increases by $3.75 ($15.00 annually). The 2022 Association assessment will be $72 per quarter ($288 annually).
    • The Street Sweeping operating expense ($470) will be cancelled for 2022. The savings in this operating expense will be added to the capital reserve fund.
      
• Call for Candidates
  Two Boards seats are “open” for 2022.  A mailing will be sent to each Owner of the Lot, seeking candidates for these seats.  Joe Recchio is seeking reelection for another 3-year term. The deadline for having your name on the ballot in time for the Annual Meeting packet printing is November 30. After that date, anyone wishing to run for a seat on the Board will have to be a “write-in” candidate. 
• Annual Meeting
  Wednesday, January 26, 2022 at 5:30 PM is the date for the Annual Meeting of the Association. At present, the Oro Valley Library is not accepting meeting room reservations, so this meeting will be an on-line meeting.  One meeting packet and ballot, will be mailed to the Owner of the Lot, in early January 2022, pursuant to State Law.  

Highlights:

• Street Maintenance contract awarded to Cactus Asphalt. Work will begin late November.
• Draft 2021 Budget Approved; with a 5% increase to fund street and landscape maintenance.
• Annual Meeting set for Monday, January 25, 2021, via Zoom.

Minutes Pending Approval