Eagles Bluff HOMEOWNERS’ ASSOCIATION – Oro Valley, Arizona
Board Meeting – Tuesday, October 8, 2024 5:00 PM
Oro Valley Public Library – 1305 W Naranja Drive

DRAFT Agenda

​CALL TO ORDER

ROLL CALL

• Directors
• Management Representative

ESTABLISHMENT OF A QUORUM:
The requirement is Three (3) Directors to be present.

HOMEOWNER INPUT

APPROVAL OF BOARD MEETING MINUTES
​MOTION: Approve the minutes of the 11/07/2023 Board Meeting.

REPORTS

• President’s Report
• Treasurer’s Report
• Manager’s Report

OLD BUSINESS

• As brought forth

NEW BUSINESS

• 2025 Budget
  
  ​MOTION: Approve the 2025 Budget
• Capital Reserve Forecast
• Call for Candidates
• Fall Community Garage Sale
  
  MOTION:
  
  To proceed with the Community Sponsored Garage Sale on Saturday, October 26, 2024 from 7AM – NOON​ 
  
• As brought forth

NEXT MEETING:
TBD
​
ADJOURNMENT

Date:            January 23, 2024 5:00 PM
Location:     Oro Valley Public Library – Program Room

Call to Order

The Annual Meeting of Canada Hills Village 14, Eagles Bluff Homeowners’ Association was called to order at 5:00 PM.

Proof of Call
The meeting notice, agenda, and ballot were mailed to each owner of the lot by the HOA Property Manager from Cadden Community Management.

Additionally, the meeting notice and agenda were posted on the Association’s website and emailed to members and residents of Eagles Bluff HOA, who had submitted their email addresses to the Association Secretary. An ‘A’ frame meeting notice was also posted at both community mailboxes three days before the meeting.

Establishment of a Quorum
In accordance with the governing documents, the presence at the meeting of members entitled to cast 10% of the votes of each class of membership shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration, or these Bylaws. There are 64 Lots in the community – which means 7 Lots require representation in person or by mail-in ballot:

There are 7 Lots represented in person and 24 Lots by mail-in ballots.

In-Person Attendance

Board Members and Officers

• President – Derald Owens
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio

Management Representative

• Alexis Enos – Cadden Community Management

Homeowners

• Stan LaVelle
• Betty Anne Hightower
• Braden Monson
• Betty Monson
• Pam Owens
• Nancy Recchio
• Anne Williams

With a quorum of directors being established, and (24) twenty-four of (64) sixty-four ballots being submitted via US Mail to Cadden Community Management; a quorum of the membership being reached as well, the annual meeting proceeded.

Ballot Results

• Approve 2023 Annual Meeting Minutes:  22 -Yes,  0-No 
• Elect Derald Owens to the Board:             24 – Yes, 0 – No
• Elect Hugh Mosher to the Board:              22 – Yes, 0 – No

No other candidates were listed on the ballot, and no write-in candidates were submitted. 

President’s Report
The community’s appearance looks fine. Some parking violations occasionally arise, that the Board will address.

Treasurer’s Report
All homeowners were sent a copy of the approved 2024 Budget. As stated in the budget summary, the 5.8% increase was necessary to address rising costs for fixed and operational expenses.  

Our 2023 expenses were below budget, resulting in a modest net income. A portion of that income will be deposited into the Reserve Capital Account. As in previous years, our three top expenses remain:

• Management Fees:       33%
• Capital Reserve Fund:  23%
• Landscaping:                  26% 

 Homeowner Input

• Interest was expressed in having some sort of street party or a simple community ‘meet and greet’ gathering. The location of which would be at the intersection of Sand Pebble and Sand Pointe Drives, or at the southern end of Desert Flower Drive. Both locations have a cul-de-sac that might accommodate this gathering.

The Board considers this to be an excellent idea and welcomes any homeowner who will volunteer to chair and organize a committee to propose of plan to the Board for this gathering.

• Little Free Library – Interest was expressed to provide a ‘Little Free Library’ and a community bulletin board at one or both existing mailbox stations.

The Board considers this idea has merit and again welcomes any homeowner who will volunteer to chair and organize a committee to propose a project plan and cost to the Board for review. This matter has been tabled until that time.

• Garage Sales – A suggestion was made to eliminate the community-sponsored Spring and Fall garage sales, due to low participation by the community. Canceling these scheduled sales in favor of ad-hoc sales would reduce unwanted and unnecessary vehicular traffic.

The Board agrees sponsoring and advertising a garage sale online with little or no community participation is of little value. The community-sponsored garage sales have been suspended in past years for this very reason. 

In the meantime, the Board will email the membership to determine whether the May 4th, Spring Garage Sale should be held or cancelled.

Editor’s Note: Our resolution “2007-01 Policy and Restrictions on Garage Sales” sought to avoid the possibility of ‘monthly’ ad-hoc garage sales, yet still allow garage sales to occur as needed. Refer to this resolution for further explanation.

• Stop Signs
  • A homeowner has requested the stop sign located at Sand Pebble and Desert Flower Drive be replaced. The homeowner claims the sign is faded.

The Board will look into the request. 

• • A concern was raised about golf carts racing across the Desert Flower Drive intersection without regard for vehicular traffic. The small golf course ‘Stop’ sign painted on a rock is insufficient to alert golfers to stop at this intersection. A request was raised to post a proper ‘Stop’ sign on the East and West sides of this intersection.
    

The Board has requested our Cadden HOA Manager to contact the Town-owned golf course management and request that two ‘Stop’ signs be posted at the golf path and Desert Flower Drive intersection.

Adjournment to the Annual Meeting
The meeting was adjourned at 5:50 PM

ORGANIZATIONAL MEETING
The meeting commenced at 5:50 PM. 

In-Person Attendance

Board Members and Officers

• President – Derald Owens
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio

Management Representative

• Alexis Enos – Cadden Community Management

The Board agreed the officer assignments for 2024 will remain unchanged from the previous year. They are as follows:

Officers

• President – Derald Owens
• Hugh Mosher – Vice President
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio
• Member at Large – Todd Berson

Adjournment to the Organizational Meeting
The meeting adjourned at 6:00 PM

Highlights:

• Board approves a 5.8% increase in the annual dues to address inflationary increases to goods and services; as well as increasing funding to the capital reserve.
  The 2024 Dues are now $82.50 per quarter; a $4.50 increase.
  
• Capital reserve study planned for mid-year.
  
• Delequent payments of homeowner dues approach $1,000 dollars. Approximately 17% of the homeowners in the Association.
  
• Board approves motion to remove late and miscellaneous charges to homeowners’ AR accounts to encourage dues payments before December 31,2023. Many of these charges are the result of difficulties with using Cadden’s new payment system. 
  
• Annual Meeting is set for January 23, 2024, 5PM, at the Oro Valley Library

Meeting Minutes

Meeting Agenda

Date:                  Thursday, November 3, 2022
Time:                 5:00 PM

Location: 

• Cadden Management Office for Board Members
• On-Line for Association Members

CALL TO ORDER

ROLL CALL

Board Members Present: 
Derald Owens – President
Hugh Mosher – Vice President
Todd Fedoruk – Secretary/Treasurer
Joe Recchio – Member at large

Management Representative:     Jose Becerra – Cadden Community Management

Homeowners Present – None

QUORUM: Requirement is Three (3) directors

HOMEOWNER INPUT – None

APPROVAL OF MEETING MINUTES

MOTION: To approve the October 27, 2021 Board of Directors Meeting minutes.
– Approved

REPORTS

• President Report
  Overall the community has operated smoothly.  Weeds in the front yards, and parking issues continue to be occasional problems within the community. These issues are usually resolved quickly, without further enforcement action.
  
  Issues with inconsistent response and support from Cadden personnel was discussed. According to Cadden, they have experienced recent growth and employee turnover. Our issues have been noted and will be addressed by Cadden management.
  
  
• Treasurer Report
  Financial Report for the period endinbg September 30, 2022
  – Operating Account is healthy
  – Reserve Account is behind schedule, with unexpected espenses for drought and monsoon damage to common area trees and vegitation.
  – Homeowner Dues are up to date.
  – There are no unpaid invoices.
  
  Operating Expenses
  Operating expenses ending on September 30, 2022, have generally been within budget with the exception of Landscaping.  The loss of three common area trees, two to monsoon storms, and one that was causing root damage to a homeowner’s property, have exceeded our landscaping budget by $1,346. Additional common area landscaping work behind Lot 28, to remove drought-killed vegetation, was approved by the Board, and was scheduled for late October. These expenditures will exceed the year end landscaping budget by approximately $3,300.
  
  The Board decided to consider these extra-ordinary landscaping expenses to the common areas to be capital rather than operating expenses, since these were one-time expenses (i.e. tree removals and drought-caused damage to vegetation), rather than normal maintenance work.

MOTION: To approve the financial report for September 30, 2022 as submitted.
– Approved

• Manger’s Report Jose Becerra, Community Association Manager

MINUTES & AGENDA:

• The current agenda and minutes of the previous meeting have been included in the Board packet for your review prior to the meeting.

FINANCIAL REPORT:

• Copies of the balance sheet, budget comparison report, and financial summary for September 2022 is included in the Board packet.
• A copy of the full financial reports for September 2022 has been forwarded to the Board of Directors.

MANAGER’S ONGOING ACTION LIST:

• Reviewed September 2022 financial reports.
• Fielded phone calls and emails from homeowners.
• Interacted with the Board members via email and telephone.
• Interacted with vendors on behalf of the association.
• Reviewed Association invoices and bills as received and coded for payments.
• Sent out violation letters as needed.

MANAGER’S COMPLETED ACTION ITEMS FROM LAST MEETING:

• Annual meeting was held in January 2022
• Provided board with the updated Attachment A Effective August 01, 2022.
• Drafted 2023 budget

OLD BUSINESS

• Entryway solar lighting reimbursement
  The Board approved payment to reimburse Todd Fedoruk for the purchase of the replacement solar lights.

NEW BUSINESS

• Community Garage Sale – November 5
  An Ad has been posted on Craig’s List and ‘A-Frame’ signs will be placed along Naranja Drive for this Garage Sale.
  
  
• Draft Budget for 2023
  Addressing extra-ordinary landscaping expenses as capital expenses will reduce the cash balance of the capital reserve account. It is recommended that the 2023 proposed assessment should be increased to provide sufficient funds for capital funding, as well as inflationary impacts to operating expenses.  The recommendation is for an 8.3% increase, this amount equal to the Estimated CPI for 2022; and the maximum allowed by Section 6.03c of our CC&Rs, without a vote of the Association membership. If approved by the Board, this will increase the 2022 assessment by $2 Dollars per month, per Lot.
  
  
• Call for Board Candidates
  A call for candidates postcard will be mailed to all homeowners. A call for candidates has also been posted on the HOA website and emailed to all members who have provided email addresses. Two Board seats are vacant for 2023. Todd Fedoruk has agreed to run for another 3-year term.
  
  
• 2023 Annual Meeting
  The date for the annual meeting is, Tuesday, January 24, 2023, at 5PM. The meeting will be held at the Oro Valley Public Library. 

NEXT MEETING:

• Annual Meeting on January 24, 2023

ADJOURNMENT – Meeting adjourned approximately 5:30 PM

The annual meeting of the association was conducted on-line via Go-To-Meeting, on January 26, 2022, at 5:30 PM.  The meeting notice and agenda was mailed to each owner of the lot; as well as posted on the Association’s website, and emailed to members and residents that had submitted their email address to the Association Secretary.

The meeting was attended by three of the five directors, Derald Owens, Joe Recchio and Todd Fedoruk; as well as the recently appointed HOA Manager, Jose Becerra.  No additional homeowners attended this meeting,

With a quorum of directors being established, and (24) twenty-four of (64) sixty-four ballots being submitted via US Mail to Cadden Community Management; a quorum of the membership being reached as well, the annual meeting proceeded.

Ballot Results

• Approve 2021 Annual Meeting Minutes 24 -Yes, 0-No 
• Re-Elect Joe Recchio to the Board 36 – Yes, 0 – No
  Note: The Board had two vacancies, this allowed for a maximum of two votes per ballot to be cast; either both votes for one candidate, or one vote per candidate.
  
  There were no other candidates listed on the ballot and there were no write-in candidates entered. 
  
  We are still short one Board member. The Directors will seek out any interested homeowners willing to serve, and be appointed to the Board.

Treasurer’s Report

• 2021 Expenses
  Expenses were within budget, with a 1% positive variance.  Cost overruns in insurance and landscaping were offset in cost reductions in other areas. The three major expenses for the association are Administrative, Landscaping, and Reserve Funding.

• 2022 Budget
  This 2022 budget is a 5.5% increase from 2021, basically covering inflationary increases; and an increased percentage of assessments dedicated to the reserve fund. This increase is to have sufficient funds for a road resurfacing expense in 2027.
  
  The three largest expenses still remain as Administrative, Landscaping, and Reserve Fund Requirements, respectively.

• Adjournment
  Without any further business to discuss, the annual meeting was adjourned and the Organizational Meeting to select officers was called to order.

• Selection of HOA Officers for 2022
  The Board agreed to keep the assignment of officers the same as in 2021, with one exception. Hugh Mosher was selected as Vice President, replacing the retiring Ken Harry. The list of officers for 2022, is shown below.
  

  Board of Directors and Officers of the Association			Board Term Expires
  President	Derald Owens	deraldowens@msn.com	2028
  Vice President	Hugh Mosher	sandhmosher@gmail.com	2028
  Secretary/Treasurer	Todd Fedoruk	trfedoruk@yahoo.com	2027
  Member at Large	Joe Recchio	jrrecchio@gmail.com	2029
  Member at Large	OPEN		3-years

The Board meet on-line via Go-To-Meeting on October 27, 2021 at 5:00 PM.  The meeting notice was posted on the Association’s website and an email posting to Association members (48) that have provided a email to the HOA. The meeting was attended by four of the five directors, Derald Owens, Todd Fedoruk, Joe Recchio, Hugh Mosher, and HOA Manager Maritza Sosa. A quorum being reached, the meeting proceeded.

• Homeowner Input
  • A letter was received from two households (1) questioning the need to expend funds for street sweeping, (2) requesting a tree stump removal and wanting replacement trees planted in the common area, that were recently removed, and (3) give consideration to replacing the existing roadway with new asphalt, as opposed to continuing crack seal and chip seal layer maintenance.
• Board Response
  • Homeowners questioning the value of street sweeping is a annual event around Budget time. Street Sweeping is performed quarterly, at an annual cost of $7.35/Lot. In years past, this service was cancelled to save money, then reinstated, after homeowners  complained about debris accumulating on the roadway and neighbors bickering over who was responsible for sweeping up leaves and other debris not from their yard.  This year, the Board has decided to cancel the sweeping service starting in 2022, and apply the $470 annual savings to the capital reserve fund. Homeowners will be responsible for maintaining the appearance of their section of roadway adjacent to their property, regardless of the origin of the debris. If this change in policy results in a deteriorating appearance of the community, or excessive enforcement action by the Board, the decision to reinstate the street sweeping service will addressed.
  • Common Area Tree Replacement
    The Board will investigate the cost of replacing the two trees lost in the common area. This area lacks irrigation and will require a means to providing water for the trees to survive, until they “take hold”. Replacing these trees and providing a means for their survival will be a capital expense, that will most likely require a special assessment and approval by the Association members.  As for the stump removal, the Common Area is a “natural” landscape, so removing the stump was not planned for in the scope of work.  We will investigate the cost of stump removal and decide the course of action at a later date.
  • Road Replacement
    According the Cactus Asphalt, our roads are capable of receiving one possibly two chip seal layers before an asphalt replacement is required. We have reached out to Cactus to receive a budgetary estimate for an asphalt replacement. In the meantime, the current plan is to apply a chip seal layer in 2027. 
• Minutes for the October 15, 2020 Approved
• Treasurer’s Report
  • Operating Fund is in good shape; expenses are within budget.
  • Reserve Fund is down after planned expenses for road and tree maintenance. A portion of the planned 2022 5.5% increase in the assessment, and the $470 from the cancelled street sweeping expense will be added to the Capital Reserve Fund.
  • No Unpaid Invoices
  • Delinquent Assessments total $141; the majority of which is from one homeowner.
• New Business
  • Cadden Management fee increases by 5.3% for 2022, to cover inflationary costs. Other office expenses from Cadden increase as well.
  • Budget for 2022 Approved
    • Increase of 5.5% was approved to meet inflationary increases in administration and capital funding requirements. 
    • The Quarterly Assessment increases by $3.75 ($15.00 annually). The 2022 Association assessment will be $72 per quarter ($288 annually).
    • The Street Sweeping operating expense ($470) will be cancelled for 2022. The savings in this operating expense will be added to the capital reserve fund.
      
• Call for Candidates
  Two Boards seats are “open” for 2022.  A mailing will be sent to each Owner of the Lot, seeking candidates for these seats.  Joe Recchio is seeking reelection for another 3-year term. The deadline for having your name on the ballot in time for the Annual Meeting packet printing is November 30. After that date, anyone wishing to run for a seat on the Board will have to be a “write-in” candidate. 
• Annual Meeting
  Wednesday, January 26, 2022 at 5:30 PM is the date for the Annual Meeting of the Association. At present, the Oro Valley Library is not accepting meeting room reservations, so this meeting will be an on-line meeting.  One meeting packet and ballot, will be mailed to the Owner of the Lot, in early January 2022, pursuant to State Law.