Date:            January 23, 2024 5:00 PM
Location:     Oro Valley Public Library – Program Room

Call to Order

The Annual Meeting of Canada Hills Village 14, Eagles Bluff Homeowners’ Association was called to order at 5:00 PM.

Proof of Call
The meeting notice, agenda, and ballot were mailed to each owner of the lot by the HOA Property Manager from Cadden Community Management.

Additionally, the meeting notice and agenda were posted on the Association’s website and emailed to members and residents of Eagles Bluff HOA, who had submitted their email addresses to the Association Secretary. An ‘A’ frame meeting notice was also posted at both community mailboxes three days before the meeting.

Establishment of a Quorum
In accordance with the governing documents, the presence at the meeting of members entitled to cast 10% of the votes of each class of membership shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration, or these Bylaws. There are 64 Lots in the community – which means 7 Lots require representation in person or by mail-in ballot:

There are 7 Lots represented in person and 24 Lots by mail-in ballots.

In-Person Attendance

Board Members and Officers

• President – Derald Owens
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio

Management Representative

• Alexis Enos – Cadden Community Management

Homeowners

• Stan LaVelle
• Betty Anne Hightower
• Braden Monson
• Betty Monson
• Pam Owens
• Nancy Recchio
• Anne Williams

With a quorum of directors being established, and (24) twenty-four of (64) sixty-four ballots being submitted via US Mail to Cadden Community Management; a quorum of the membership being reached as well, the annual meeting proceeded.

Ballot Results

• Approve 2023 Annual Meeting Minutes:  22 -Yes,  0-No 
• Elect Derald Owens to the Board:             24 – Yes, 0 – No
• Elect Hugh Mosher to the Board:              22 – Yes, 0 – No

No other candidates were listed on the ballot, and no write-in candidates were submitted. 

President’s Report
The community’s appearance looks fine. Some parking violations occasionally arise, that the Board will address.

Treasurer’s Report
All homeowners were sent a copy of the approved 2024 Budget. As stated in the budget summary, the 5.8% increase was necessary to address rising costs for fixed and operational expenses.  

Our 2023 expenses were below budget, resulting in a modest net income. A portion of that income will be deposited into the Reserve Capital Account. As in previous years, our three top expenses remain:

• Management Fees:       33%
• Capital Reserve Fund:  23%
• Landscaping:                  26% 

 Homeowner Input

• Interest was expressed in having some sort of street party or a simple community ‘meet and greet’ gathering. The location of which would be at the intersection of Sand Pebble and Sand Pointe Drives, or at the southern end of Desert Flower Drive. Both locations have a cul-de-sac that might accommodate this gathering.

The Board considers this to be an excellent idea and welcomes any homeowner who will volunteer to chair and organize a committee to propose of plan to the Board for this gathering.

• Little Free Library – Interest was expressed to provide a ‘Little Free Library’ and a community bulletin board at one or both existing mailbox stations.

The Board considers this idea has merit and again welcomes any homeowner who will volunteer to chair and organize a committee to propose a project plan and cost to the Board for review. This matter has been tabled until that time.

• Garage Sales – A suggestion was made to eliminate the community-sponsored Spring and Fall garage sales, due to low participation by the community. Canceling these scheduled sales in favor of ad-hoc sales would reduce unwanted and unnecessary vehicular traffic.

The Board agrees sponsoring and advertising a garage sale online with little or no community participation is of little value. The community-sponsored garage sales have been suspended in past years for this very reason. 

In the meantime, the Board will email the membership to determine whether the May 4th, Spring Garage Sale should be held or cancelled.

Editor’s Note: Our resolution “2007-01 Policy and Restrictions on Garage Sales” sought to avoid the possibility of ‘monthly’ ad-hoc garage sales, yet still allow garage sales to occur as needed. Refer to this resolution for further explanation.

• Stop Signs
  • A homeowner has requested the stop sign located at Sand Pebble and Desert Flower Drive be replaced. The homeowner claims the sign is faded.

The Board will look into the request. 

• • A concern was raised about golf carts racing across the Desert Flower Drive intersection without regard for vehicular traffic. The small golf course ‘Stop’ sign painted on a rock is insufficient to alert golfers to stop at this intersection. A request was raised to post a proper ‘Stop’ sign on the East and West sides of this intersection.
    

The Board has requested our Cadden HOA Manager to contact the Town-owned golf course management and request that two ‘Stop’ signs be posted at the golf path and Desert Flower Drive intersection.

Adjournment to the Annual Meeting
The meeting was adjourned at 5:50 PM

ORGANIZATIONAL MEETING
The meeting commenced at 5:50 PM. 

In-Person Attendance

Board Members and Officers

• President – Derald Owens
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio

Management Representative

• Alexis Enos – Cadden Community Management

The Board agreed the officer assignments for 2024 will remain unchanged from the previous year. They are as follows:

Officers

• President – Derald Owens
• Hugh Mosher – Vice President
• Secretary/Treasurer – Todd Fedoruk
• Member at Large – Joe Recchio
• Member at Large – Todd Berson

Adjournment to the Organizational Meeting
The meeting adjourned at 6:00 PM